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Middle School Track & Field Pre-season Meeting Minutes

September 6, 2005

  1. Attendees

Bill Knapp, Meadowbrook
Brad Walls, Kathryn
Greg Fines, Westbrook
Jacquie Mirtle, RVSA
Jeff Shaw, Ralph McCall
Kelly Roberts, Langdon
Kevin Hilland, Muriel Clayton
Lawrence Lee, Mitford
Marc Barber, Ecole Airdrie
Marc Lee, Bearspaw
Sara Gervais, Banded Peak
Wes Clark, Meadowbrook
Regrets: Roxanne Reiss, WG Murdoch
Absent: Mike Macmillan, Manachaban

  1. Commissioner: Eric Barber (Ecole Airdrie 948-5969)

 

  1. RVSA Handbook

Reviewed updated version (posted on the RVSA website at www.rockyview.ab.ca).

  1. Meet Date

Thursday, October 6, 10:00 am
Alternate date is Thursday, October 13

  1. Location

Glenmore Athletic Park is confirmed for both dates.
ACTION: JM to ensure no sprinklers are put on the night before the meet.
ACTION: JM to obtain map of Glenmore Athletic Park and include in meet kit.

  1. Schedule (attached)

Returned 3000m to track as per MB’s suggestion and agreement by group.

  1. Registration

ACTION: Coaches to submit their entries by Friday September 30 at 9:00 am. Entries are to be sent electronically to Jacquie at jmirtle@rockyview.ab.ca. using the attached form.
Discussed and clarified the following points:

    1. Each school may enter two competitors, plus an alternate, in each event.
    2. Each school may enter only one team in the 4x100m relay.
    3. An athlete may enter a maximum of four events, plus the relay. Three of the four events (or five if in the relay) may be track events.
    4. It is at the coach’s discretion whether or not alternates attend the meet.
    5. Coaches are to ensure that 3000m entrants are able to run the race in 20 minutes or faster.
    6. Race numbers – increased numbers per school as per LL.
      1. Mitford: Numbers 1-80
      2. Muriel Clayton: Numbers 81-160
      3. Manachaban: Numbers 161-260
      4. Meadowbrook: Numbers 261-340
      5. Ecole Airdrie: Numbers 341-420
      6. Westbrook: Numbers 421-460
      7. Springbank: Numbers 461-540
      8. Ralph McCall: Numbers 541-620
      9. Langdon: Numbers 621-680
      10. Kathryn: Numbers 680-740
      11. Bearspaw: Numbers 741-800
      12. Banded Peak: Numbers 801-860
      13. WG Murdoch: Numbers 861-920

ACTION: Coaches assign numbers and note numbers on the registration form.
ACTION: JM to distribute pinnies (acquired from Gord’s Running Room) to coaches via blue box. Coaches to distribute to athletes.

  1. Entry Sheets and Heat Events

ACTION: JM to prepare heat sheets as per template outlined by MB and LL.

  1. Track Officials

Track rules are attached and posted on the web.
Starter – Ecole Airdrie
Track Marshall – Ecole Airdire
Recorder – Banded Peak
Announcer – ACTION: JM to book Jim King from Precision.
Course Clerks – ACTION: JM to recruit Dawn Zimmerman and two others.
Finish Line Timers

        1. Meadowbrook – Head Timer is Bill Knapp
        2. Meadowbrook
        3. Meadowbrook
        4. Langdon
        5. Springbank
        6. Springbank
        7. WG Murdoch
        8. WG Murdoch

Finish Line Judges

        1. Mitford – Head Judge is Lawrence Lee
        2. Mitford
        3. Langdon
        4. Muriel Clayton
        5. Kathryn
        6. Kathryn
        7. WG Murdoch
        8. Manachaban
  1. Field officials

Field rules are attached and posted on the web. There is one change to the rules and regulations: Grade 8 Boys use the 2.7 kg shot put.
Field officials must have experience and efficiently run the event. They are to bring enough helpers (may be students) to allow for breaks and to ensure that the event runs efficiently and on schedule (e.g. recorders, measurers, implement retrievers, bar raisers, pit rakers, etc.).
      Long Jump – Manachaban
Triple Jump – Muriel Clayton
High Jump – Westbrook
Discus – Springbank
Shot Put – Ralph McCall
ACTION: JM to prepare binders for field officials that include rules and quick tips.

  1. Set Up and Take Down

All school are to help with set-up, take-down and garbage pick-up.

  1. Coach to sit on grievance committee

Not necessary.

  1. Code of Conduct

Coaches to distribute and collect signed Code of Conduct forms and submit to their principals.

  1. Results

Unofficial results are posted outside of scorer’s room/table.
Pay careful attention to BP (Bearspaw) and BP (Banded Peak).
ACTION: JM to send, and post on the web, official results within two weeks.

  1. Awards Presentation

ACTION: JM to send ribbons to schools once results are in. Coaches will then distribute.

  1. Substitute Teachers

Track & field sub code is: 1-230-300-000-47

  1. Bussing

Track & field bussing code is: 1-533-300-000-47

  1. League fees

$125 per school (no change from last year).

  1. Uniforms

Schools are to wear school t-shirts or shirts of a similar colour.

  1. Concession

Run by Glenmore Athletic Park
ACTION: JM to confirm.

  1. Physiotherapy

Dino Sports Therapy booked

  1. Sports Coordinator contact info

Jacquie Mirtle
Work days: Part-time Tues., Wed. and Thurs. but checks voicemail and email daily.
Phone: 291-6320
Fax: 250-6619
Email: jmirtle@rockyview.ab.ca

  1. Equipment    

Stop Watches – JM and timers ACTION: JM to confirm we have enough.
Tape Measures – JM
Walkie Talkies – ACTION: LL to ask Springbank if we can borrow theirs.
Pinnies – Meadowbrook
Batons – Each school entering the relay brings their own.
Shots/Discus – Provided by Glenmore Athletic Park ACTION: JM to confirm