Middle School Volleyball Pre-season Meeting Minutes

1. Attendees
   Becky Kobsar, Bearspaw
   Brad Walls, Kathyrn
   Chris Lowe, Muriel Clayton
   Chris Spruyt, Banded Peak
   Colleen Murphy, WG Murdoch
   Jacquie Mirtle, RVSD
   Jason Johnson, Ecole Airdrie
   Kevin Hilland, Muriel Clayton
   Lani Loewen, Langdon
   Lawrence Lee, Mitford
   Michelle Perras, Ralph McCall
   Trevor Hanlan, Ralph McCall
   Wes Clark, Meadowbrook
   
   Absent
   Chestermere Lake
   Springbank
   Manachaban
   
   
2. Commissioner
   Thank you to Lawrence Lee for stepping in as commissioner.
   
   
3. RVSA Handbook and Rule Modifications
   The RVSA Volleyball Handbook, Jr. A Rule Modifications and Jr. B Rule Modifications are online.
   The group reviewed the new league format for Jr. A:
   1. First tournament is a seeding tournament based on school population. A population of greater than 200 grade 7 and 8 students competes at one tournament; a population of less than 200 grade 7 and 8 students competes in another.
   2. Commissioner and sports coordinator then divide the teams into tiers based on seeding tournament records.
      
   3. Teams can apply in writing to move up or down in tiers after this first tournament only. There is no movement in tiers after the second and third tournaments.
   4. Reminder: Coaches are reminded of General League rule number 2 which states: "Schools attending all tournaments are to provide one person to help score keep if need."
      
      
4. School Size/ Team Declaration
   Jr. A
   School populations are listed along with the Jr. A teams that schools are declaring:
   
   Seeding Tournament 1
   Mitford (204) - Boys, Girls
   Muriel Clayton (253) - Boys, Girls
   Springbank (276) - Boys, Girls
   Chestermere Lake (298) - Boys, Girls
   Ecole Airdrie (246) - Boys, Girls
   Manachaban (196) - Boys, Girls
   *Meadowbrook (193) - Boys, Girls
   * Can play in either seeding tournament, has chosen Tournament 1
   
   Seeding Tournament 2
   Banded Peak (71) - Boys, Girls
   Ralph McCall (127) - Boys, Girls
   Bearspaw (103) - Boys, Girls
   WG Murdoch (125) - Girls
   Kathyrn (86) - Boys, Girls
   Langdon (139) - Boys, Girls

Jr. B
Action: Coaches are to declare Jr. B teams by Monday, November 20.

5. Schedules
   The Jr. A Girls, Jr. A Boys and Jr. B venues have been determined. Action: JM to draft Jr. A seeding tournament schedules and post.
   Teams will play at least three three matches at all tournaments. Matches are played to the best-of-three games with the third game played to 15. Clarification: For the seeding tournament only the third game is going to be capped at 17 points. The remaining third games will have no points cap.
   
   
6. Results
   There will be a results template that can be downloaded from www.rockyviewsports.com. Action: The host school is to fill out a results template and email to Jacquie and Lawrence. Results will be posted on www.rockyviewsports.com. No records are kept for Jr. B.
   
7. Officials
   Officials will be booked by the sports coordinator. Jr. A referees are harder to find that Jr. B so if coaches know anyone who can help out, please ask them to contact JM. Carded refs are preferred and we pay $25 per game, a competitive rate. The group suggested we contact the CVOA for help. Update: JM talked to Derrick Courtney about middle school refs and he can't help us. Another suggestion was to contact the University of Calgary Phys. Ed. Dept. to see if any students can help out. Action: JM to follow up.
   
   
8. Supervision and Hosting Responsibilities
   Hosting Responsibilites are online. The goal this year is 100% supervision of all Rocky View Sports middle school events. To that end we've increased the rate of pay to $14 per hour, advertised to fill positions and will provide orientation and training. The group discussed the primary host and secondary host concept passed at Parameters for basketball and agreed this would be a good thing to do for volleyball as well. Secondary hosts are there to assist the primary host and provide extra supervision in the gym. Action: JM to designate secondary hosts for tournaments.
   
   
9. League Fees
   Jr. A $220 per team
   Jr. B $160 per team
   
   
10. Code of Conduct
    ACTION: The Code of Conduct Form for Players and the Code of Conduct Form for Coaches are to be signed and submitted to your administrator by Friday, October 27.
    
    
11. Next meeting
    The post-season meeting is scheduled for Tuesday, December 5.
    
12. Other
    Talked about the RVSA Bursary Fund for NCCP Certification. The RVSA would like to set up a coaching clinic for Rocky View coaches and the group agreed that Level I would be good for now. Action: JM to see if a coaching clinic can be organized prior to the season.