HS Track & Field Pre-season Meeting Minutes

Attendees
Jacquie Mirtle, RVSD
Jason Perry, Airdrie Koinonia
Kent Hesterman, Cochrane
Mike Sera, Bert Church
Neil Runcie, Chestermere
Ryan Haggarty, George McDougall
Sandy Green, Cochrane
Tim Bailey, Springbank
Regrets: Kim Serhyenko, Bow Valley and Shane Hansen, Beiseker

Commissioners
Thanks to Sandy Green and Kent Hesterman for working as commissioners again this year.

Meet Details
Tuesday, May 13
Foothills Athletic Park
10:00 am start
Please note there is no rain out date available. (Glenmore Athletic Park is closed due to construction so the spring track schedule is even tighter than usual.)

Schedule
Same as last year. Posted on the web.
Action: Coaches are to remind athletes to marshal field events within a reasonable time or have a second person marshal for them. Dual event athletes can compete at the beginning or end of a flight or round as they cannot jump/throw consecutively within the same flight or round. Athletes need to inform judges they are leaving the competition to go elsewhere.

Registration
Coaches can dowload a registration form from the web.
Action: Coaches are to register by Wednesday, May 7 at 5:00 pm (Thursday if you are going to the Dinos meet). Fax entries to Kent Hesterman at 932-5133.
Each school may enter two competitors, plus an alternate, in each event, one team in the 4x100m relay and two teams in the 4x400m relay.
An athlete may enter a maximum of four events – grade 9s can enter four events plus the relay (only grade 9s can enter five events).
Substitutions may be allowed for injuries or sickness, if verified by a coach and the substitute is not already registered in four events. The substitution must be registered as the alternate.
Where possible, top runners from each school will be entered into Heat 1 and second best runners in Heat 2.
Action: Kent will fax/email schools for confirmation on Friday, May 9. Any changes must be in by 4:00 pm.

Eligibility
See Track & Field Handbook.
Juvenile: Grade 9 and under 17 as of September 1.
Junior: Under 16 as of September 1
Intermediate: Under 17 as of September 1
Senior: Under 19 as of September 1

Uniforms and Race Numbers
Athletes are to wear school colours.
Race numbers will be distributed the morning of the meet. (JM trying to get from Gord's Running Store)
Distance and field events - numbers on front.
Other running events (including relays) - numbers on the back.
RVSA will supply pins. ACTION: JM to buy 2000 pins and send them to Cochrane.

Rules and Regulations
Track Rules & Regulations, Finish Line Judges and Timers and Field Rules & Regulations were circulated and can be found on the web.

Officials Assignments
Reviewed and updated assigments. See attached.

Appeals Committee
An appeals committee needs to be formed Graham Grant, Tim Bailey, Kim Serhyenko (?) as well as both commissioners and the sports coordinator. As per the RVSA handbook, schools must register an appeal within 30 minutes of event results being posted.

Set Up and Take Down
Hurdles: all schools
Field events: officiating school and last group of athletes participating.
Garbage: all schools ACTION: JM to hand out garbage bags to coaches at the start of the relay events.

Equipment
High jump mats, standards. ACTION: JM to confirm with Foothills.
Cross bar: ACTION: Kent Hesterman to bring.
Shot puts, discus and javelin – RVSA has enough of each ACTION: JM to bring.
Batons – ACTION: Schools are to bring their own.
Starter pistol, headphones and caps - ACTION: Kent to order; JM to check inventory.
Stop watches – ACTION: Cochrane to bring.
Measuring tapes – ACTION: JM to bring
Armband tape for marking athletes during 3000m. ACTION: JM to bring
Towels (three each) for field events if rainy and wet. ACTION: JM to bring
Clipboards – ACTION: JM to Blue Box over to Cochrane
Walkie Talkies and bull horn–Can borrow from media services - JM to check

Results
Cochrane High will compile results and JM will distribute and post on web.

Awards
First through sixth place ribbons will be awarded on-site. ACTION: JM to bring ribbons.
First-place medallions for individual aggregate winners and championship banner for school with highest aggregate total will be sent out in Blue Box following the event.

Substitute Teachers
Track & field sub code is: 1-230-300-000-47
1 to 35 ratio, to a maximum of 3.

Busing
Track & field busing code is: 1-533-300-000-47

League Fees
Changed this year to a per competitor fee: $5.00.

Concession, PA, Trailer
ACTION: JM to confirm concession stand and microphone with Foothills and talk to Dwayne Sheehan regarding trailer..

Volunteer Room
ACTION: JM to order pizza and drinks for 40 volunteers/coaches.

Physiotherapy
Dinos Sport Therapy has been booked for the meet.

Code of Conduct
Action: Players and coaches are to sign Code of Conduct forms and submit to school administrator. This is to be done before your first game.

Zones
Senior High: Wednesday, May 21, Foothills Athletic Park, hosted by Rocky View
Junior High: Wednesday, June 4, venue?, hosted by Grasslands
Top two athletes advance – need commitment right away at Divisionals.
One 4x100m team and one 4x400m team per school.
ACTION: Cochrane to register Zone athletes in grades 10-12. JM to register grade 9 athletes.

Provincials
Friday and Saturday, May 30 and 31 at Foothills. South Central Zone is host.
Cochrane High has asked for the names and numbers of four volunteers from each school to attend a training session, Divisionals, Zones and Provincials. Contact Sandy or Kent for more information.

Other
The RVSA is developing a multi-media coaching library. There are two copies each of Gold Medal Track & Field (DVD) and Coaching Track & Field Successfully (book) that coaches may borrow. Both of these titles are recommended by the ASAA. Contact Jacquie if you'd like to borrow either or both of these resources.