Volleyball 2008-09 Pre-season Meeting Minutes

May 27, 2008

1. Attendees
Cheslea Sommerville, George McDougall
Chris Hamilton, Cochrane
Dave Banderk, Chestermere
Doug Jensen, Cochrane
Doug Massig, Chestermere
Frances Hagel, Beisker
Jacquie Mirtle, RVSD
James King, George McDougall
Jason Crellin, Springbank
Kerri Rowswell, George McDougall
Michael Bishop, Cochrane
Patti Crellin, Springbank
Theresa Ouellette, Chestermere
Tim Masse, George McDougall
Tracey Demeo, Bow Valley
Wayne May, Bow Valley

2. Commissioner
Thank you very much to Mike Bishop from Cochrane High for serving as commissioner last year. We wish Mike the best of luck as he and his wife add twins to their family..

Commissioner duties were outlined and volunteers solicited. JM will follow up with possible candidates.

3. RVSA Handbook
Our handbook states that "all games are played according to the rules of Volleyball Canada" so when reviewing the net height of JV Boys volleyball, coaches are reminded to lower the nets to 2.35 m. The South Central Zone has recognized that JV boys should be playing at this height by voting in Chelsea Sommerville's motion at the spring AGM earlier this month.
Action: JM to make sure CVOA is aware of this.

4. Schedules
You can access schedules by clicking on the following:
JV Girls
JV Boys
Varsity Girls
Varsity Boys
The schedules reflect flipped home and home, games cycled down through dates and boys and girls start times switched half-way throught the season. Action: JM to post final drafts after Parameters meeting (June 3).

While Mike Grouette, from Bert Church, was unable to attend the meeting, Jacquie read to the group his email expressing his desire to have the JV boys play the same night as the senior boys as well as having the girls play together. Coaches discussed the idea but are unwilling to change the schedule format at this time.

5. Divisional Championships
George McDougall is up in the Divisional host rotation. If the following motions are defeated at Parameters then play-offs will go Monday, Nov. 3, Wednesday, Nov. 5 and Friday, Nov. 7.

Motion: Chelsea Sommerville, George McDougall, moves that we drop the JV boys and girls bronze medal matches. Jason Crellin, Springbank, seconds the motion.
Rationale: Teams don't really like playing these matches and if the new Divisional championship format (see below) is approved then there won't be time to play these two matches.
Vote: 6 in favour, 1 against (7 senior coaches abstained)

Motion: Chelsea Sommerville, George McDougall, moves that we play all Divisional quarter finals in one location Friday afternoon and evening and all Divisional semis and finals in one location on Saturday. Tracey Demeo, Bow Valley, seconds the motion.
Rationale: Coaches would like to build some excitement and fan base by having play-offs start Friday afternoon and holding all games at one venue. Furthermore, keeping the games to one venue makes for better coverage from officials.
Vote: 11 in favour, 0 against, 3 abstained

6. Officials
Note to coaches: Host schools have to inform Jacquie if we don't get the required officials so that I can adjust our bill accordingly.
Action: Host schools to include a quick report on the number of officials when they report scores.

Reminder that host schools are to provide linespeople for all matches.

There seems to be a new CVOA assignor so when I get that information (as well as any rate increase) I'll pass it along.

Officials training session for anyone interested in becoming a carded ref:
Level 1 Theory Portion
Date: Thursday, September 13, 2007
Location: Volleydome
Time: 6:00 – 10:00pm
Level 1 Practical Portion
Date: Friday & Saturday,September 21-22, 2007
Location: Queen Elizabeth High School
Time: Friday 4:00–8pm, Saturday 8am – 6pm (approx)
Cost: $50, includes badge
Contact: Jay Schultz to register or for more details at jschultz@MortgageBrokers.com

7. League fees
JV Girls $375
JV Boys $300
Varsity Girls $400
Varsity Boys $375

8. Team Declaration
The ASAA registration deadline has been moved up to October 1. You can submit your roster to me at the same time. Reminder: All teams register on ExNet regardless of whether or not they intend to compete at provincials.

9. Results
Doug has agreed to compile stats again this year. Thank you, Doug. Host school coaches are to immediately email match scores to Jacquie Mirtle and Douglas Massig.

10. Code of Conduct
Athletes, parents and coaches must sign Code of Conduct forms before the first league game or they are not eligible to participate. Principals are to send their declarations to the sports coordinator prior to the first league game.

11. Awards
Recipients will be determined at the post-season meeting so it's imperative that coaches attend or send a representative with their informaiton.

12. Banquet
Tuesday, December 2
Hosted by George McDougall
Action: JM to update banquet rotation in handbook.

13. Post-season Meeting
Thursday, November 13 at 4:30

14. Other
Circulated ASAA Notices of Motion.