Middle School Track & Field Pre-season Meeting Minutes

1. Attendees
   Chris Lowe, Muriel Clayton
   Christine Parker, Kathyrn
   Darryl Zimmer, Prince of Peace
   Deb Clarke, Springbank
   Jacquie Mirtle, RVS
   Jason Nail, Meadowbrook
   Jeff Shaw, Ralph McCall
   Lawrence Lee, Mitford
   Lisa Olding, Prince of Peace
   Kevin Hilland, Ralph McCall
   Kim Medema, Manachaban
   
   Regrets:
   Bearspaw
   Westbrook
   Banded Peak
   
   
2. Commissioner
   Thank you to Marc Barber, from Ecole Airdrie, for once again acting as commissioner.
   
   
3. Meet Details
   Thursday, October 2
   Alternate Date is Thursday, October 9
   Foothills Athletic Park
   
   
4. Schedule
   Schedule of Events (exact same as last year) was circulated and approved.
   
   
5. Registration

   ACTION: Coaches are to download the MS Track & Field Registration Form, type in your athletes' information (including race number) and email it back to JM by Friday, September 26.

   Each school may enter two competitors, plus an alternate, in each event. Each school may enter only one team in the 4x100m relay. An athlete may enter a maximum of four events, plus the relay. Three of the four events (or five if in the relay) may be track events. It is at the coach's discretion whether or not alternates attend the meet.

   Coaches are to ensure that 3000m entrants are able to run the race in 20 minutes or less.

   Race numbers are assigned as follows:
   Mitford 1-80
   Muriel Clayton 81-160
   Manachaban 161-260
   Meadowbrook 261-340
   Ecole Airdrie 341-420
   Westbrook 421-460
   Springbank 461-540
   Ralph McCall 541-620
   Langdon 621-680
   Kathyrn 680-740
   Bearspaw 741-800
   Banded Peak 801-860
   WG Murdoch 861-920
   Prince of Peace 921-999
   ACTION: JM to send race numbers via Blue Box, coaches to distribute to athletes according to number indicated on registration form.

6. Results
   Proposal for this year:
   That we rent photo timing equipment from the track council and hire two officials (Doug Lamont and Ed Moore) to do results. This eliminates the need for so many people at the finish line. It also makes the results process very, very fast and doable with one person. The total cost is $650 - based on participation numbers last year, works out to about a $1.00 per student. Coaches would like to go with this proposal. Action: JM to seek approval from principals. Update: Of the eight administrators that responded to the proposal, all eight were in favour.
   
   
7. Officials
   The group reviewed officials' assignments and updated. Note that last year's starter (Chestermere Lake) will move into the track marshall position and a new starter will train this year. Therefore Chestermere Lake is this year's track commissioner and Banded Peak is the starter. Action: JM to put official rotation in handbook.
   Starter - Banded Peak
   Track Marshall - Chestermere Lake
   Course Clerk - Jacquie Mirtle
   Finish Line - Mitford, Langdon, WG Murdoch
   Long Jump - Manachaban
   Triple Jump - Muriel Clayton
   High Jump (2 pits) - Westbrook and Bearspaw
   Discus - Meadowbrook
   Shot Put - Ralph McCall
   
   
8. Code of Conduct
   ACTION: The Code of Conduct Form for Players and the Code of Conduct Form for Coaches are to be signed and submitted to your administrator by Wednesday, October 1.
   
   
9. Athletic Travel Form
   This is a new form and can be accessed by clicking on this link.
   
   
10. Awards
    JM to send awards in Blue Box - First through sixth place ribbons, medallions and Tier 1 and Tier 2 banners.
    
    
11. Substitute Teachers
    Track & Field sub code is: 1-230-300-000-47.
    
    
12. Busing
    Track & Field bussing code is: 1-533-300-000-47.
    
    
13. League Fees
    With the approval to go with electronic timing it will be about $2.50 per student.
    
    
14. Uniforms
    Schools are to wear school t-shirts or shirts of a similar colour. School colours are on the web.
    
    
15. Physiotherapy
    Dinos Sports Therapy has been booked.
    
    
16. Volunteer Room
    JM to provide food and beverages for volunteer room.
    
    
17. Equipment
    Stop watches - RVSA has four good ones, several acceptable ones. If you're on the line, please bring watches.
    Tape measures - RVSA has enough
    Walkie Talkies - Thanks to Springbank for letting us borrow theirs again this year.
    Pinnies - Meadowbrook to bring for 3000m
    Batons - Schools are to bring their own.
    Shots/discus - RVSA has enough
    Crossbars - Springbank
    Starter pistols - Because caps can no longer be shipped to Canada, we have new guns that shoot blanks.
    Megaphone - Thanks to Mitford for letting us borrow theirs again this year.
    Event clipboards - ACTION: JM to prepare with event sheets and rules.
    
    
18. Supervision of Students
    Coaches are reminded that you are to help out with supervision of all athletes, regardless of where they go to school. We need to cooperate in the supervision at Foothills as it's such a large park.
    
    
19. Coaching Resource Library
    Circulated Track & Field coaching resources titles sponsored by the Rocky View Sports Association and availalbe through media services.