Middle School Track & Field Pre-season Meeting Minutes

1. Attendees
   Sue Bernard, Muriel Clayton
   Lynn Ross, Chestermere Lake
   Jason Nail, Meadowbrook
   Shelley Rowe, Mitford
   Lawrence Lee, Mitford
   Deb Clarke, Springbank
   Bobbi Squire, Muriel Clayton
   Marc Barber, Ecole Aidrie
   Julie Grondin, Manachaban
   Mike MacMillan, Manachaban
   Susanne Moskal, Langdon
   Kristina Houle, WG Murdoch
   Shane Hansen, Beiseker
   Pam Goll, Indus
   
   Regrets: Prince of Peace, Kathyrn, Banded Peak, Bearspaw
   
   
2. Commissioner
   Thank you to Marc Barber, from Ecole Airdrie, for once again acting as commissioner. With 750 students attending our meet, it was suggested we also have a field commissioner. The field commissioner would supervise field events the day of the meet and also work with Grounds to make sure throwing and jumping areas are set up properly. Thank you to Jason Nail, from Meadowbrook, for volunteering to do this.
   
   
3. Meet Details
   Thursday, September 30
   Alternate Date is Thursday, October 7
   Eastlake Athletic Park, Airdrie
   
   
4. Schedule
   Schedule of Events was circulated and approved. The group decided to start the field events at 11:00. We will be running four heats of the 3000m race as it is too difficult to manage two heats.
   Please note: If you have an athlete running in the 3000m then you are required to be at the finish line to count laps and help with timing. If you are not at the finish line, your student will not be allowed to compete.
   
   
5. Registration
   Registration will be done online through Direct Athletic this year. Registration deadline: Friday, September 24. JM will send out detailed instructions in a separate email.

   Each school may enter two competitors, plus an alternate, in each event. Each school may enter only one team in the 4x100m relay. An athlete may enter a maximum of three field events and three track events, plus the relay. It is at the coach's discretion whether or not alternates attend the meet.

   Coaches are to ensure that 3000m entrants are able to run the race in 20 minutes or less. Average time is 15 minutes.

   Direct Athletics automatically assigns a race number. ACTION: JM to send race numbers via Blue Box, coaches to distribute to athletes according to number indicated on the roster I send you.

6. Results
   JM will run results with Hy-Tek Meet Manager in an area separated from where students. We will also have an information table/tent that will be manned by volunteers to answer questions from kids and parents. They will also make loudspeaker announcements. The meet schedule and results will also be posted here.
   
   
7. Officials
   The group reviewed officials' assignments and updated. Note that last year's starter (Chestermere Lake) will move into the track marshall position and a new starter will train this year. Therefore Chestermere Lake is this year's track marshall and Banded Peak is the starter. Action: JM to put official rotation in handbook.
   Starter - Chestermere Lake
   Track Marshall - Deb Clarke, Springbank Middle
   Course Clerk - Jacquie Mirtle
   Results - Beiseker and Banded Peak
   Head Timer - Bill Knapp, Meadowbrook Action: Jason Nail to recruit Bill
   Finish Line - Mitford, Langdon, WG Murdoch, Indus
   Long Jump - Manachaban
   Triple Jump - Muriel Clayton
   High Jump (2 pits) - Westbrook and Bearspaw
   Discus - Meadowbrook
   Shot Put - Ralph McCall
   Information Area - Langdon and WG Murdoch
   
   Please note the following new rotation for the starter and marshall (respectively) positions:
   
   2010-11 - Chestermere Lake - Springbank Middle
   2011-12 - Westbrook - Chestermere Lake
   2012-13 - WG Murdoch - Westbrook
   2013-14 - Ralph McCall- WG Murdoch
   2014-15 - Prince of Peace - Ralph McCall
   2015-16 - Muriel Clayton - Prince of Peace
   2016-17 - Mitford - Muriel Clayton
   2017-18 - Meadowbrook - Mitford
   2018-19 - Manachaban - Meadowbrook
   2019-20 - Langdon - Manachaban
   2020-21 - Kathyrn - Langdon
   2021-22 - Indus - Kathyrn
   2022-23 - Ecole Airdrie - Indus
   2023-24 - Beiseker - Ecole Airdrie
   2024-25 - Bearspaw - Beiseker
   2025-26 - Banded Peak - Bearspaw
   2026-27 - Springbank Middle - Banded Peak
   
   
   
8. Code of Conduct
   ACTION: The Code of Conduct Form for Players and the Code of Conduct Form for Coaches are to be signed and submitted to your administrator by Wednesday, September 29.
   
   
9. Respect in Sport
   Coaches are also reminded that completion of the Respect in Sport program is mandatory and must be completed by the start of your season.This applies to teacher and community coaches. Thank you for your compliance.
   
   
10. Awards
    JM to send awards in Blue Box - First through sixth place ribbons, medallions and Tier 1 and Tier 2 banners.
    
    
11. Substitute Teachers
    Track & Field sub code is: 1-230-300-000-47.
    
    
12. Busing
    Track & Field bussing code is: 1-472-300-000-47.
    
    
13. League Fees
    $5.00 per student. so that we may build up a surplus to purchase equipment for use at East Lake.
    
    
14. Uniforms
    Schools are to wear school t-shirts or shirts of a similar colour. School colours are on the web.
    
    
15. Physiotherapy
    Dinos Sports Therapy has been booked.
    
    
16. Volunteer Room
    JM to provide food and beverages for volunteer room.
    
    
17. Equipment
    Stop watches - We have a new Muti Lane timer! Marc Barber and JM to learn how to use it. JM to learn how to interface with
    Tape measures - RVSA has enough
    Walkie Talkies - JM has some and will supplement
    Batons - Schools are to bring their own.
    Shots/discus - RVSA has enough
    Starter pistol - JM to supply pistol, ammo and head phones
    Megaphone - RVSA has one
    Event clipboards - ACTION: JM to prepare with event sheets and rules.
    High jump pits, standards and crossbars - JM and Bobbi Squire (Muriel Clayton) to obtain equipment for two pits.
    Riser for finish line - JM will try to come up with something
    Tents (2?) - JM to rent or purchase
    
    
18. Supervision of Students
    Coaches are reminded that you are to help out with supervision of all athletes, regardless of where they go to school.
    
    
19. Concession
    Action: JM to book the Weenie Queenie
    
    
20. Weather
    If the weather is severely inclement then JM will call the meet at 6:00 am. This will be done by email so please standy by that morning if things look rough.
    
    
21. South Central Zone Championships
    If you are interested in sending your athletes to the South Central Zone championships in the spring, please let Shane Hansen (Beiseker) know ASAP.